Our Privacy Policy

At Arlyce Cleveland, Ltd., we are committed to maintaining the highest standards of confidentiality and data protection. Your trust is important to us.

We do not share your personal, financial, or business information with any third party without your express consent, except as required by law or when necessary to provide you with the services you've requested.

Our team takes every precaution to safeguard your data and ensure your privacy is protected throughout every step of our engagement.

Arlyce Cleveland, Ltd. Privacy Policy

Effective Date: 05/15/2025

1. Purpose of This Policy

Arlyce Cleveland, Ltd. ("we," "us," or "our") values your privacy. This policy explains how we collect, use, share, and protect your personal information in accordance with the Minnesota Consumer Data Privacy Act (MCDPA) and other applicable federal and state laws.

2. Information We Collect

We collect and process the following categories of personal information:

• Identifiers: Name, address, email, phone number, date of birth, Social Security Number (SSN), Tax ID

• Financial Information: Income, deductions, employment records, investment data, banking details

• Government Records: W-2s, 1099s, tax returns, IRS correspondence

• Professional Information: Employer name, job title, payroll data (if applicable)

• Technical Information: IP address, login activity, usage data from our client portal

Children’s Information

We may collect personal information about minors under the age of 16 when provided by a parent or legal guardian in connection with tax return preparation or related services (e.g., dependents, education credits, or child-related tax benefits).
We do not knowingly collect data directly from minors or provide services directly to them. All such information is collected with parental or guardian consent, and is used solely for lawful tax and accounting purposes.

3. How We Use Your Information

We use personal data solely to:

• Prepare and file federal and state tax returns

• Deliver accounting, payroll, and advisory services

• Communicate securely via phone, email, or client portal

• Fulfill legal, regulatory, or contractual obligations

• Improve internal operations and client service delivery

4. Your Rights Under the MCDPA

As a Minnesota resident, you have the right to:

• Access: Request a copy of your personal data

• Correction: Request correction of inaccurate data

• Deletion: Request deletion of your data (unless we are legally required to retain it)

• Portability: Request your data in a transferable format

• Opt Out of:

  • Targeted advertising (we do not engage in targeted advertising)

  • Data sales (we do not sell personal data)

  • Automated profiling decisions (we do not use automated profiling to make decisions about clients)

To exercise these rights, please email us or use the secure message feature in your client portal. We will respond within the legally required time frame and may request verification of identity.

5. How We Share Your Information

We do not sell personal information. We only share your data with:

• Authorized employees of Arlyce Cleveland, Ltd.

• Government agencies (e.g., IRS, MN Department of Revenue)

• Third-party providers under contract (e.g., TaxDome, QuickBooks, payroll processors)

• Financial institutions upon your request

• Legal or regulatory bodies when required by law

All third parties are bound by confidentiality and data protection agreements.

6. Data Security and Retention

We implement technical, administrative, and physical safeguards to protect your personal information, including:

• Encrypted communication via email and client portal

• Secure cloud-based and on-premise storage with access controls

• Regular staff training on data privacy and protection protocols

• Ongoing security monitoring and assessments

We retain your data for as long as required by law (typically 7 years or more), after which it is securely deleted.

7. How to Contact Us

If you have any questions about this policy or wish to exercise your rights, please contact us:

Arlyce Cleveland, Ltd.
9298 Central Avenue NE, Suite 412
Blaine, MN 55434
📞 Phone: (763) 786-4626

8. Updates to This Policy

This policy may be updated from time to time to reflect legal, operational, or technological changes. The most current version will always be available at:
🔗 https://www.accounting-offices.net/privacy-policy/

Privacy Rights FAQ

How can I request a copy of my personal data?
You may submit a request by email, phone, or secure client portal message. We may need to verify your identity and will respond within 45 days.

What happens if I request my data be deleted?
We will evaluate your request, confirm your identity, and delete all data not subject to legal retention requirements. Some records (e.g., tax returns) must be kept for at least 7 years.

Can I update or correct inaccurate information?
Yes. Please contact us and we will correct any inaccuracies in your data.

Do you sell or share my personal information for marketing?
No. We do not sell personal data or use it for advertising purposes.